Rolling out the red carpet is an expensive endeavor.
Preparing a movie star event can be somewhat stressful without the proper auxiliary help and adequate resources at your disposal. The key component to the success of this event is planning for it approximately three months in advance. Half the battle is getting movie stars to attend, which usually depends on what the event is honoring. You're more likely to garner RSVPs if the gala is for a charitable cause or lifetime achievement award honoring a certain actor. Because of the many egos involved at an event of this nature, it is vital to remain calm under pressure and try as best you can to accommodate the diverse requests of the celebrities in attendance.
Instructions
1. Decide on the basic theme with your party planner. Although your party planner will be in charge of the majority of the details, you should have a number of bartenders, caterers and chefs' names in mind to facilitate event planning. Some of the more peripheral details, like invitations and securing a red carpet from a party planning company, are better left to your own discretion.
While there does not necessarily have to be a theme in the sense of 1980s or Old Hollywood, your decision-making also includes the type of cuisine and decorations featured at the event, as well as the best venue to hold the party. Your party planner will also assist in the procurement of music, lighting and entertainment, using her resources and contacts.
2. Coordinate the appropriate time for your PR person to send out a general release. This should be at least two months in advance so that you can anticipate everyone's schedule. Ideally, you should announce the event to the general public once all the formal invitations have been sent out to the desired party-goers.
3. Field any press questions through the event publicist. Bear in mind that there will be a litany of questions once you have announced the event to the public, so try to have some of the answers already rehearsed and written down.
4. Hire a sufficient amount of security for the event. Depending on the caliber of movie stars in attendance, you can gauge fairly well how much personnel you will need in this department. Most stars will prefer to arrange their own transportation, but it is important to have effective traffic control set up for those pulling up in front of the venue as opposed to those planning to park in the back. Barricades are an ideal method for crowd control, as well as keeping undesired paparazzi at bay.
